HR Admin Assistant – Permanent Opportunity

On behalf of a key client of hours we are resourcing for an experienced HR/Payroll assistant.

Previous experience is required and the full role details are below.

Job Purpose

• To provide professional and administrative support to the HR department and other areas in the central office and to schools.
• To efficiently support the Trust’s payroll processes.
• To assist be the HR Lead with regards to payroll, pensions and other HR queries and processes.
• To actively ensure implementation of the Trust’s pay policy.
• To maintain confidentiality and act professionally at all times.

Specific Responsibilities Payroll

• To provide advice and guidance to Finance colleagues, and academy employees on the full range of payroll services.
• To support the processing of monthly salaries for all staff are up to date and forwarded to our payroll provider within the timescales required each month.
• Liaising with the HR Lead to ensure accuracy of monthly salaries and reassurance that payroll is correct.
• Provide data and information for financial audit purposes when required.
• Updating, maintaining and forwarding all information and records regarding teachers’ pensions, local government pension schemes and other pension schemes to the relevant provider in a timely fashion.
• Assist with the completion the Workforce Census for all schools.  Liaising with the HR
• To extract and interpret information from authorised source documents i.e. timesheets, variation forms, payroll adjustment forms for computer input so that employees are paid on time and correctly.
• To set up new starters on the payroll system and complete additional requirements e.g. issue new starters checklist and complete pension form to meet pension scheme deadlines.
• To calculate and process all pay adjustments due to re-grading of post, change of hours etc.
• To arrange for deductions from wages/salaries for voluntary deductions
• To arrange for leavers to be processed on the payroll system. To complete any additional documentation e.g. Form P45, pensions form etc. Where required to calculate and raise debtor accounts and arrange recovery for employees who have been overpaid.
• To update Pupil Asset with any changes to staff contracts and maintain the database for all staff information.
• To process any statutory/occupational payments, for example maternity, adoption and paternity pay.
• To ensure that all calculations and input documents are completed accurately and input in accordance with agreed payroll deadline.

HR

• To prepare recruitment advertisements, ensuring job documents and associated literature is up to date and in line with necessary deadlines.
• To assist with the shortlisting for all vacancies.
• To make appropriate arrangements for interviews as and when required.
• As and when required attend teacher recruitment days to assist with the organisation and timetable.
• To ensure that pre-employment documents are prepared, dispatched and processed for trust staff.
• To assist with verification of paperwork for Academy staff checks i.e. List 99, Disclosure and Barring Service, Criminal Records Bureau (CRB), Asylum and Immigration and disqualification by association.
• To assist with updating the personnel file.
• To carry out new starter processes including the collection and recording of essential documentation
• Assisting with the provision of contracts and salary assessments
• Ensure that HR systems and documentation are maintained and updated i.e. Single Central Record
• To attend back to work meetings as directed by the HR lead.
• To ensure the confidentiality of all HR matters
• To provide regular information to the HR Lead to assist in the management of HR processes i.e. pay increments due, expiry of fixed term contracts, sickness certificates and fit for work notes required or overdue
• To assist in the taking of notes/minutes of meetings as and when required.
• To maintain checklists and obtain outstanding documentation required in connection with employment matters.
• To carry out duties and responsibilities in accordance with the Trust policies and procedures, actively promoting the mainstreaming of equal opportunities.

• To support the HR Lead in ensuring that all administration staff across the Trust are competent in implementing and maintaining all HR administrative systems and processes, providing additional support as and when required. 

• To undertake any other duties, which may be reasonably required and commensurate with the grade of the post as directed.

• To undertake filing in accordance with the established systems as requested.  To work within and maintain all central administrative systems and procedures.
• To answer the telephone and any other general office duties.
• To welcome visitors to the office as and when required, ensuring signing in procedures are followed, receiving and prioritising incoming telephone calls, dealing with them appropriately including accurately recording messages as required. 
• To be aware of and adhere to applicable rules, regulations, legislation and procedures which the Trust have in place (including Health and Safety, Data Protection).
• To be responsible for your own continuing self-development, undertaking training as appropriate.

Staff Absence 

• To Assist in the recording of sickness absence and associated administrative processes
• Liaise with HR Lead / Heads regarding the referral of staff to Occupational Health if appropriate and completing the necessary referral forms.
• Ensure appropriate support is in place for OH recommendations.
• Producing termly reports for the Operations and Finance Director.
• Update and maintain current information on the school’s insurance policy.
• Process claims on the school’s insurance policy.  Liaise with the Finance Team to ensure funds from claims are received.

Person Qualities

• Ability to organise effectively and efficiently complex processes
• Excellent communication skills, both written and oral
• Ability to think independently and cope with changing situations effectively.
• At all times, be able to meet deadlines, sometimes on a very short notice.

To be considered for this role please apply with your full CV and contact details 

School Secretary

On behalf of a key client, we are resourcing for a permanent School Secretary on the beautiful Roseland Peninsula.

Due to the rural location own transport is essential.

Please see the roles description below and for full details please apply with your CV and full contact details.

Main Purpose of Job

To provide clerical support to the Head of School, working closely with the Trusts Central Team and to be the first point of contact with the general public in person and by telephone.

Duties and Responsibilities

• To undertake typing/word processing of correspondence, standard letters, reports, publications and other documents as required by the Head of School or Trust.

• To undertake photocopying and document collation as requested

• To undertake filing in accordance with the established systems as requested.  To work within and maintain all school established administrative systems and procedures.

• To input new and updated information on the school’s computerised system for pupil’s records, and ensuring all records are maintained and up to date.  To assist in the production of reports, lists and other information relating to pupils records as requested.

• To welcome visitors to the school, ensuring signing in procedures are followed, receiving, and prioritising, incoming telephone calls, dealing with them appropriately including accurately recording messages as required.  To liaise with staff, Governors, pupils, parents, and outside agencies as and when required.

• To open, sort and distribute incoming mail to the school in a timely manner.  To send, receive and distribute communications a timely manner.  To check the Information Exchange and school emails daily and distribute information as appropriate.

• To prepare and record outgoing mail (including examination papers) appropriately, including the operation and security of the school’s franking machine/postage stamp system.  To liaise with postal services, courier services and examination boards as necessary.

• To attend meetings and take minutes as requested.

• To maintain at all times the utmost confidentiality with regard to all financial reports, records, personal data relating to staff and other information of a sensitive or confidential nature.

• To be aware of and adhere to applicable rules, regulations, legislation and procedures including the Schools Equal Opportunities Policy and Code of Conduct, national legislation (including Health and Safety, Data Protection).

• To maintain confidentiality of information acquired in the course of undertaking duties for the department.

• To be responsible for your own continuing self-development, undertaking training as appropriate.

• To undertake other duties appropriate to the grading of the post as required.
• Salary Grade E non teacher pay scale

To be considered for this role please apply with your full CV and contact details.

We are looking to appoint an outstanding and committed Secondary Science teacher who embodies our Trust values; someone who has diverse experience, as well as a passion for working with young people with additional needs. Our ideal candidate will have excellent teamwork and communication skills, the ability and enthusiasm to make a difference with students who have a range of needs. This academy is dedicated to the safeguarding of children and Safer Recruitment Procedures will be followed.

The position requires a satisfactory enhanced DBS check.

For an informal discussion about the role please submit your CV and we will contact you to discuss the details of the role .

Salary: Main Scale/UPS

Hours: Start Date: 1.0 Full time – 32.5 hours per week (1.0) 

Opus are currently working with a number of Primary schools who are looking to appoint class based Higher Level Teaching Assistant (HLTA) 


Are you interested in a career as an Higher Level Teaching Assistant?

Are you passionate about supporting children in the early stages of their education?

Are you confident, positive and empathetic with lots of energy?

Are you available for work Every morning and a couple afternoons, Monday - Friday during term time.

As an High Level Teaching Assistant, you will be supporting pupils and Covering lessons across KS2. Delivering the curriculum Maths / English. Undertake 1:1 and group work. Assist in the planning and preparation of teaching resources. Support the children in achieving and progressing towards their individual plans and targets.

 

To thrive as an Higher Level Teaching Assistant KS2, it’s essential that you have:

- Meet HLTA Standards / relevant qualifications or experience 

- A positive, caring, energetic, can-do attitude

- Have a genuine enthusiasm for working with children aged 4 to 11

- An understanding of safeguarding children

- A genuine interest in aiding children’s development

- An ability to motivate children and be an excellent role model

- Great Communication skills

 

So what’s in it for you?

- Gain the ideal experience to set you ready for the future in teaching and to support a PGCE application

- Gain first-hand experience in a school setting and enhance your CV

- Receive support, advice and guidance from experienced members of staff

- An opportunity to transform a child’s life and help them reach their full potential

 

All successful applicants will be subject to safeguarding checks and have an enhanced DBS check.

For more information, please submit your CV by email or call our office on 01872 279810 and ask to speak to Tom

Job Title:                            Estate and Compliance Manager  

Closing Date:                    Monday 5^th July 2021 at 9am

Interview:                          Tuesday 13^th July 2021

Start Date:                         As soon as possible after interview date

Salary:                                £35,000-£40,000 per annum

Location:                            Truro Cornwall (Various sites across Cornwall and Devon)

Contract type:                  Full Time, 37 hours per week, 52 weeks per year (plus emergency call out if required)

We are working in an exclusive partnership with a Multi Academy Trust based across Cornwall and Devon, wishing to recruit an Estate and Compliance Manager to work with the Director and the Executive Leadership Team to support the development and improvement of the use of Trust assets.

The successful candidate will play an integral role in the development of the Trust, bringing vision, enthusiasm, and a commitment to enhancing the culture of compliance, safety, developing outstanding learning environments across the Trust.

The successful candidate will demonstrate the ability to initiate and manage positive change and will have a strong track record of supporting colleagues in developing safe, robust processes, ensuring the effective use of resources, developing and implementing estate strategies, and seeking opportunities to enhance the estate.

This is an exciting opportunity for a dedicated professional to join a creative and innovative Trust at a crucial point in its development. If you are committed to contributing to the development of a successful Multi Academy Trust, we will welcome your application. Please get in touch if you would like to have an informal discussion with the Director before submitting your application.

We are committed to safeguarding children and the successful applicant will be required to undertake an enhanced Disclosure and Barring Service (DBS) check. 

Please submit your up-to-date CV and one of our consultants will contact you to discuss the role further.